Human Resources Assistant
Job Posting#: 55-2024(e)
Status: Permanent Full-Time
Union/Non-union: Non-Union
Date Posted: July 23, 2024
Annual Salary: $68,077 - $79,640
Closing Deadline: July 31, 2024 at 4:30 p.m.
Department/Division: Admin / Human Resources
Location: On-Site (Stratford, ON) with Remote Work Arrangements
Duties:
Reporting to the Director of Human Resources, the HR Assistant serves as the primary contact for all internal and external inquiries. The main responsibility is to provide professional administrative support, ensuring excellent customer service. This position supports the Director and HR service areas, including Wellness, Health & Safety, Recruitment, Compensation, Benefits, Labour Relations, and Diversity, Equity, and Inclusion, fostering a supportive and efficient team environment.
Work Performed:
- Organizational Skills: Support the Director’s business schedule and anticipate needs, take initiative to obtain details and work independently. Draft and edit material such as presentations, spreadsheets, graphics and reports as required. Coordinate other committee meetings including specialized and politically sensitive committees. Provide administrative support to the Director’s direct reports as required.
- Political Acumen: Recognize politically sensitive and/or confidential issues and bring matters to the attention of the Director; communicate to AAs/determine best course of action. Maintain professional discreation at all times and demonstrate the ability to triage concerns/issues and negotitate/facilitate scheduling, reporting and the necessary follow up.
- Administration and Governance: Represent the division on committees as directed. Assist the division with reports to Council; assist with divisional business planning; ensure documents comply with city standards and meet deadlines. Liaise and exchange information with other departments and external parties. Support the creation of weekly council agenda forecasts used by the offices of the Mayor and Council and the Clerk. Be informed about the divisional mandates and work plans.
- Financial Administration: Participate in the annual divisional budget exercise, working with the budget analyst to find explanations for variances throughout the year. Work with the Director in preparing forecast change reports for capital budgets.Work with your divisional management teams in preparing budgets and reconciliations for all purchase card statements for the division and it’s service areas. Prepare and process payment requests for the division and its service areas. Signing authority for payment requests under $5,000 for the division and it’s service areas.
- Strategic Understanding: Identify continuous improvement opportunities in the department and promote corporate values. Conduct research and analysis of subjects to identify and support improvement opportunities. Coordinate events related to training and information sessions for the division. Collarborate with management and supervisory staff in the division to identify specialized training requirements.
- Research: Act as support on special projects as identified, tracking project schedules, task deadlines, milestones, project reports, coordinate project meetings with project stakeholders and liaise with consultants and service providers as directed by project manager. Business analytics and reporting as required.
- Other duties include Department records coordinator; attendance record reporting; web editor; Maintain regular open communication with the team.
Qualifications:
- College Diploma in Human Resources, Business, Project Management Coordinator, Executive Assistant Program, Administrative Assistant Program, Office Administration Executive Program.
- Minimum 1 year of related professional experience
Specialized Skills, Abilities, Training, License, Memberships, or Certifications
- Diversified administrative experience, including project coordination/management skills, advanced MS Office skills, with a good understanding of financial principles.
- Public sector experience would be beneficial.
Applications will be received until July 31, 2024 at 4:30 p.m.
The City of Stratford is committed to building a culture where difference is valued. The more inclusive we are, the better our work will be on behalf of the community we serve. We are committed to continuously improving our systems, policies and practices to remove barriers, promote respect and ensure our employees, in all their diversity, can succeed. We encourage and welcome qualified applicants with a diverse range of perspectives, skills and lived experiences to apply.
Accommodations are available for people with disabilities throughout all stages of the recruitment process. Applicants should make their needs known in advance.
While we appreciate all applications received, only those selected for an interview will be contacted.
Personal information collected in response to this advertisement is collected under the authority of the Municipal Act, 2001 to determine eligibility for employment with the City of Stratford. Please direct inquiries to the Human Resources Department at 519-271-0250 x 336.
Human Resources Department
City Hall, P.O. Box 818, Stratford, ON N5A 6W1
