Job Description: Coordinator, Health & Safety

Organization: City of Markham
Location: Markham (Ontario)
Job Category: Job Posting
Job Type: Full Time
Salary: $$73,693 to $83, 684 - Annual Salary

Coordinator, Health & Safety

Coordinator, Health & Safety
Regular Full Time
$73,693 to $83, 684

The City of Markham, an award-winning municipality with more than 355,000 residents, is Canada’s high-tech capital and most diverse community, enjoying a rich heritage, outstanding community planning and services, and a vibrant local economy. Committed to being a model of public service excellence, with a workforce that is representative of the population we serve, we are looking for people who share our values and are champions of innovative practices. Diversity is one of Markham’s strategic priorities, and we strive to develop and maintain an environment that is inclusive and creates a sense of belonging for all.

We are pleased to be named one of Canada's Best Employers for 2022 and the best City employer by Forbes for the second consecutive year. The City of Markham is ranked in the top two for Government Services and 15th among the 300 employers on the list, advancing from 18th place in 2021.

The City of Markham is currently accepting applications for the full time role of Coordinator, Health & Safety, in the Human Resources Department. Please submit your cover letter and resume on-line by August 21, 2022.

Job Summary

Reporting to the Senior Health & Safety Specialist, the Health & Safety Coordinator provides reliable, effective and efficient administrative and technical support to the Senior Health and Safety Specialist.
The key responsibilities of this role are to coordinate Health, Safety and Wellness activities in accordance with the City’s Health and Safety Management System.

Duties and Responsibilities

WSIB claims management including point of contact with employee and/or supervisor, WSIB and Ministry of Labour, Training and Skills Development where necessary in accordance with legislation for workplace injury reporting cycle, form completion and reporting, data entry, early and safe return to work implementation.
Health and Safety training coordination including vendor management and learning management system administration for health and safety specialty courses excluding all mandatory compliance training
Delivery of Health and Safety instructor lead in class training for large groups of employees. Example staff health and safety orientation.
Tracking of Health and Safety data including Ministry of Labour, Training and Skills Development contacts and contractor incidents.
Health and Safety Management System support and auditing.
Development and preparation of health and safety training materials.
Revision of Checkmark Health and Safety Material and drafting and recommendation of new material based on legislative changes.
Support and coordinate the five Joint Occupational Health and Safety Committees and facilitate required meetings, certification training, Terms of Reference review, etc.
Coordinate First Aid training and First Aid Committee activities; management of Civic first aid room and supplies.
Back up to the Critical Incident Stress Team lead
Review, oversight and purchase of health and safety supplies and equipment
Back up health and safety expertise for Emergency Operations Committee
Basic job hazard analysis and safe work instruction development.
H&S Coordinator:
- Provide short-term back up to the Learning and LMS Coordinator during vacation periods for critical compliance and corporate learning requirements/assignments
- In association with the Learning and LMS Coordinator contribute to on-going LMS process improvements including the establishment of an automated process for the uploading of H&S training reports into the LMS.
Wellness
- Create weekly wellbeing post
- Lead some wellness conversations
- Act as back up as Wellness lead to Total Wellbeing Team and Champions
- Prepare monthly material to be provided to Total Wellbeing Champions
- Lead Total Wellbeing Champion quarterly meetings and coordinate sharing of monthly information
- Track annual Total Wellbeing Plan implementation
- Input data into the Wellness Dashboard on a quarterly basis
- Coordinate Lunch and Learns

Qualifications & Experience

Health and Safety diploma or equivalent and 5+ years’ related experience.
Ability to be flexible in hours of work to facilitate health and safety training schedule and health and safety emergencies.
Demonstrated advanced level of expertise of data bases (Microsoft Office suite)
Demonstrated comfort of data analysis with ability to generate reports.
Demonstrated knowledge in health and safety legislative compliance.
Demonstrated attention to detail, excellent customer service, organizational and logistical skills using both interpersonal and technical health and safety skills
Possession and maintenance of an Ontario Class "G" Driver's License

Core Behaviours

Service Excellence: Meets or exceeds service standards when interacting with customers.
Change & Innovation: Responds positively and professionally to change and helps others through change.
Teamwork & Relationship Building: Interacts with others in an inclusive and respectful way that creates effective working relationships
Communication: Communicates in a clear, professional and respectful way; demonstrates active listening; provides employee training
Accountable and Results Oriented: Demonstrates ethical and behaviour and accountability, aligns with City values, and abides by relevant policies and legislation

The City of Markham is committed to inclusive, accessible, and barrier free employment practices and to creating a workplace that reflects and supports the diversity of the community we serve. Please let us know if you require an accommodation and we will work with you to ensure a barrier free hiring process.

The City of Markham has established a mandatory vaccination requirement for staff related to the COVID-19 pandemic. As a result, should you be a successful candidate for a position with the City of Markham you will be required to provide proof of full vaccination upon a conditional offer of employment. Should you require accommodation in accordance with the Human Rights policy with respect to your vaccine status, you will be required to disclose that at the time of conditional offer so that an accommodation can be developed prior to your start date.

We thank all applicants who have applied. However, only those applications selected for an interview will be contacted.

{FIRST_NAME}	Adds the recipients First Name.	Use
{LAST_NAME}	Adds the recipients Last Name.	Use
{COMPANY_NAME}	Adds the Company Name.	Use
{PORTAL_NAME}	Adds the application portals name.	Use
{MEMBER_NAME}	Adds the Recipients Membership name.	Use
{SIGNATURE_OPT_IN}	Adds the Opt-in link.	Use
{SIGNATURE_OPT_OUT}	Add the opt-out link.	Use
%signature%	Adds your preferred signature block.	Use
{Event_Start_Date}	Adds the Event's Start Date.(Events Only)	Use
{Event_End_Date}	Adds the Event's End Date.(Events Only)	Use
{Event_Name}	Adds the Event's Name.(Events Only)	Use
{Event_Description}	Adds the Event's Description.(Events Only)	Use
{Online_Training_Description}	Adds the Online Training Description.(Online Training Only)	Use
{Event_Specific_Dates}	Adds the Event's specific dates.(Events Only)	Use
{member_number}	Adds the Membership Number.	Use
{MemberSince}	Adds the Member Since Date.	Use
{CONTACTEMAIL}	Adds the Contact's Email Address.	Use
{EVENT_CREDITS}	Adds the Event's Credits.(Events Only)	Use
{EVENT_CREDITS}	Adds the Event's Credits.(Events Only)	Use
{CERTIFICATE_NUMBER}	Adds the Contact's Certificate Number	Use
{EVENTLOCATION}	Adds the Event's Location.	Use
{TOTALEVENTCREDITS}	The total number of credits that the contact has earned through the event tickets and workshops.	Use
{ASAPPEARSONBADGE}	Display the text of as appears field in the event setup.	Use
{contact_organization}	Displays the organization name of the contact.	Use
{RENEWALDATE}	Adds the Member Renewal Date in (yyyy-mm-dd).	Use
{MEMBERSHIP_YEAR}	Adds the Member's Membership Year	Use
{RENEWALDATE_MM-DD-YYYY}	Adds the Member Renewal Date in (mm-dd-yyyy).	Use
{LMS_CREDIT}	The number of credits the LMS course is worth for Continuing Education	Use
{COLLECTION_PERIOD_END-DATE_YYYY_MM_DD}	The end date of the CE collection period end date	Use
{LMS_COURSE_COMPLETION_DATE}	The completion date of the LMS course	Use
{INCEPTION_DATE}	Adds the Member Inception Date in (yyyy-mm-dd).	Use
{EVENT_END-DATE_MONTH_YYYY}	Adds Event End Date in Full Month Name and Year Format.(Events Only)	Use
{EVENT_END-DATE_MONTH_YYYY_ADD3}	Adds Event End Date in Full Month Name and Year Format Plus 3 Years.(Events Only)	Use
{WORKSHOP_NAME}	Adds the workshop name (if applicable)	Use
{WORKSHOP_DESCRIPTION}	Adds the workshop description (if applicable)	Use
{WORKSHOP_CREDITS}	Adds the workshop credit for related workshop (if applicable)	Use
{TOTALWORKSHOPCREDITS}	Adds the sum of all workshop credits for related event (if applicable)	Use
{Event_Start_Date_DD-MM-YYYY}	Adds the Event's Start Date in (dd-mm-yyyy).(Events Only)	Use
{Event_End_Date_DD-MM-YYYY}	Adds the Event's End Date in (dd-mm-yyyy).(Events Only)	Use
{RENEWALDATE_DD-MM-YYYY}	Adds the Member Renewal Date in (dd-mm-yyyy).	Use
{RENEWAL_DATE_MONTH_DD_YYYY}	Adds the Member Renewal Date in (Month Dth, yyyy).	Use
{INCEPTIONDATE_DD-MM-YYYY}	Adds the Member Inception Date in (dd-mm-yyyy).	Use