Job Description: Manager, Human Resources

Organization: Municipality of Meaford
Location: Meaford, Ontario (Ontario)
Job Category: Job Posting
Job Type: Full Time
Salary: $$87,116 – $105,890 - Annual Salary

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Manager, Human Resources

This position is responsible for the strategy, development, implementation and management of the overall Human Resources and Health & Safety functions at the Municipality. The role is responsible for developing and implementing new and revised corporate Human Resources and Health & Safety policies, programs and procedures. The HR Manager provides guidance and recommendations to the CAO, Directors, managers and leaders regarding HR and Health & Safety policies, procedures and employee relations. The role is responsible for providing leadership to the HR and Health & Safety Coordinator and overseeing the management of all HR, Health & Safety and Payroll transactional and administrative activities.

Corporate Management & Leadership:

1. Provide overall leadership for Human Resources and Health & Safety, management of direct reports including: a. work planning, scheduling, payroll processing and assessment of staffing needs; b. hiring/promotion, staff development, coaching/mentoring and conducting performance management reviews; c. conflict resolution, discipline and termination recommendations; d. authorizing overtime and leaves of absence; e. promote shared team goals and collaboration among members.

2. Accountable to ensure staff are knowledgeable of applicable health and safety legislation, are trained to act appropriately in emergency situations, practice safe program delivery, and operate equipment and materials safely utilizing safe work practices. Ensure that documented procedural information is available and that necessary reports/follow-up to near misses and incidents are completed in a timely manner and reported accordingly.

3. Prepare business plans, annual operating and capital budgets pertaining to Human Resources and Health & Safety in consultation with SMT, Managers/Supervisors. Monitor overall performance of Human Resources against the business plan and budget, including authorization of expenditures. Prepare operating budget variance reports and corrective actions as required. Administer/monitor the approved annual budget including authorization of expenditures. 

4. Prepare and assist in the preparation of reports and recommendations for Council. Attend Council, Committee, community and other public meetings and events as required. Make presentations and provide advice/guidance on Human Resources related issues and strategies, new/pending legislation and regulatory guidelines. Initiate actions required by Council and coordinate and monitor assigned tasks emerging from meetings as directed by the CAO/Director, Development Services.

5. Manage, develop and implement new/revised policies and procedures for the Municipality related to all areas of Human Resources and Health & Safety. 6. Sit as a member of the Senior Management Team for the Municipality of Meaford. 

Human Resources Program Management:

1. Manage and oversee the recruitment function, and participate in the interview process for all management positions up to and including the Director level.

2. Oversee the job posting process and selection process. Participate in the selection process for key leadership positions. Provided leadership with the development of interview questions and selection tools.

3. Negotiate and develop employment contracts. Review and oversee the preparation of letters of offer.

4. Research, develop and implement training initiatives and programs and conducts training sessions as required.

5. Develop best practice programs associated with employee on-boarding and oversee and manage the process.

6. Develop, implement and manage (including communication and training) the performance management process and tools.

7. Provide input and make recommendations on staff development, succession planning, performance management coaching/mentoring, discipline, and termination.

8. Develop effective education, training, and communication strategies to ensure understanding of new and/or changed programs and policies.

9. Perform exit interviews as required and ensure exit interview statistics are managed and communicated.

10. Prepare, in consultation with legal counsel where required, terminations and facilitates the processes of terminations of employment.

Health & Safety Management:

1. Provides leadership in developing, communicating and implementing a robust Health and safety program at the Municipality.

2. Manages the Corporation’s Health & Safety program, including policy development, training oversight, and management of the HR Coordinator.

3. Ensure Occupational Health and Safety roles and responsibilities are clearly defined, understood and acted upon by managers, supervisors, Joint Occupational Health and Safety Committee members and all employees.

4. Conduct and facilitate all investigations into incidents and accidents and applicable follow up.

5. Facilitation of all cases pertaining to Return to Work and Modified Duties.

Compensation & Benefits Management:

1. Provide recommendations and support management with regards to Organizational Design, specifically related to structure (people and salary) and roles.

2. Develop and update job descriptions based on Director level approval and assist with development of new organizational structures and job descriptions.

3. Review compensation and benefits plans on a regular basis to ensure market competitiveness and equity.

4. In collaboration with consultants negotiate and amend benefit plans as required.

5. Manage compensation development including facilitating job evaluation, managing salary and benefit administration programs, regular reviews/updates of position descriptions and conduct and responds to external salary and HR surveys as required.

6. Provides input to and/or prepare reports, briefing notes, presentations, statistics and analysis for the Directors, CAO and/or Council, as required.

Employee Relations:

1. Facilitate and conduct workplace investigations and recommend the appropriate resolution of issues.

2. Recommend changes to corporate policy and practices to accommodate new legislation and evolving legal jurisprudence.

3. Liaison with Legal Counsel to seek advice/opinion and participate in legal proceeding as required.

4. Train and counsel municipal management concerning employee relations and associated management practices.

5. Review individual performance management situations, outlines requirements to leaders, determines specific issues, provides instruction and guidance, recommends solutions, monitors and measures incumbent progress, and determines follow up measures and actions as required.

6. Prepare and aid management in the development and delivery of key and critical communications.

7. Field individual employee concerns as appropriate. Identify and address labour relations issues and shares potential solutions with employees and management to encourage actions that foster a positive atmosphere for every employee.

Policy & Legislative Compliance:

1. Provide interpretation and recommendations for the implementation of all relevant Human Resources legislation (Employment Standards Act, Pay Equity, Employment Equity, Occupational Health & Safety and Canada Human Rights Act).

2. Research new policy topics, revise existing HR Policies, and update HR Policy and Procedure Manual as required. Communicate and train employees on new policies and procedures as required.